We are seeking a Human Resources/Admin Assistant to join our team. The ideal candidate will provide administrative support to the HR department and assist with various HR functions. The candidate should have a good understanding of HR processes and procedures. This role requires excellent research, organizational and communication skills, as well as the ability to handle confidential information with discretion.

Responsibilities

1. Assist with the recruitment process, including posting job openings and scheduling interviews.
2. Maintain accurate and up-to-date human resource files, records, and documentations.
3. Assist with onboarding for employees.
4. Conduct research, prepare reports and presentations, and collect and analyze information.
5. Set up conference rooms for training and presentations.
6. Plan, develop, implement, and manage strategies for the organization.
7. Provide clerical support to the HR department.
8. Prepare executive responses to routine memos, letters, or correspondence.
9. Write letters, agendas, and memos and route them to appropriate personnel in a timely and efficient manner.
10. Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
11. Maintain proper records of employee attendance and leaves.
13. Assist with performance management procedures.
14. Research and create engaging content for administrative and marketing use.
15. File and retrieve information, documents, and reference materials.
16. Record, transcribe, distribute minutes of meetings and follow up on action points from meetings on behalf of the executive.
17. Report problems to executives when they cannot be resolved.
18. Prepare the office budget and compile expense reports.
19. Oversee and maintain the office facility internet.
20. Receive visitors and direct them to the appropriate person and office.
21. Provide administrative support to the HR team, including managing calendars, scheduling meetings, and preparing documents.
22. Maintain confidentiality of all HR-related information.
23. Publish newsletters.
24. Manage and update company social media accounts to enhance online presence.
25. Assist in the preparation of monthly budgets and financial reports.
26. Handle phone calls, emails, and correspondence on behalf of HR and executives.
27. Maintain office supplies and ensure the smooth operation of the office environment.

Requirements

Bachelor’s degree
1. Proficiency in Microsoft Office Suite (Word, Excel, & PowerPoint).
2. 1-2 years of experience in an administrative role, preferably in a human resources department.
3. Ability to mine data/information using the internet/search engines.
4. Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
5 Ability to manage multiple responsibilities and prioritize work.
6. Possess a track record of writing reports, short/long books, and be a fast reader.

Remuneration and Benefits

1. Salary 60k – 80k
2. Access to Training & Development Resources
3. Work-Life Balance

4. Daily lunch, HMO